Built for Kenya · Uganda · Tanzania · Rwanda · Ghana · Nigeria and beyond

Know exactly where
your business stands.
Right now.

Most growing businesses make decisions on stale data, disconnected tools, and gut feel. iPOS POS gives your entire operation — sales, stock, payroll, purchasing and financials — one single source of truth.

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Total Revenue

KES 4.2M

▲ 18% vs last month

Gross Profit

KES 1.6M

▲ 38% margin

Stock Value

KES 8.9M

▼ 3 low-stock alerts

Pending Approvals

4 POs · 3 leave reqs

Revenue vs Cost of Sales — Last 6 months

Nov

Dec

Jan

Feb

Mar

Apr

Recent Transactions

INV-2026/0041 · Westlands

Paid 84,500

INV-2026/0040 · CBD Branch

Due 230,000

GRN-0018 · Supplier: Bidco

Posted 412,000

PAY-0031 · March Payroll

Done 1,240,000

Sound familiar?

The spreadsheets are lying to you.
And you know it.

These are the exact problems that bring businesses to iPOS POS.

📉

Profitable on paper, broke in practice Cash comes in, but COGS isn't tracked, returns erode margins silently, and the true profit figure is only known after the accountant visits — once a month.

📦

Stock numbers that are always wrong Theft, spoilage, staff error, and selling from the wrong branch — the system says 40 units, the shelf has 12. Customers get promises you can't keep.

🧾

Payroll takes three days every month Manual PAYE calculations, NHIF/NSSF tables, last-minute corrections. One statutory change by the government breaks the whole sheet. KRA penalties follow.

🔓

Someone is stealing — you just can't prove it Cashiers voiding sales after payment. Procurement officers approving their own POs. Warehouse staff adjusting stock down before month-end. No audit trail, no evidence.

🏪

Each branch operates like a separate business You can't see branch P&L, stock levels, or cash flow without calling someone. Transfers happen over WhatsApp. There's no accountability between locations.

📑

Month-end close takes a week Manual journals, bank reconciliation in Excel, VAT assembled from printouts. Your accountant's time is spent correcting data, not giving you insight.

💳

Credit extended to customers already overdue Sales team keeps selling on credit. Nobody checks AR ageing before approving the next order. Bad debt quietly accumulates.

🚚

Suppliers gaming you on price and quantity No purchase order, no GRN, no 3-way match. You pay for 100 units, receive 87, and find out six weeks later when stock runs out.

⚠️

KRA compliance is a fire drill every quarter eTIMS, VAT3 filing, WHT certificates — assembled manually the week before the deadline. One error and you're in an audit.

Three people. One platform.

Built for everyone who runs the business, not just the owner.

The Owner / CFO

Finally, a number you can trust

Can't tell if the business is profitable without waiting for month-end
No visibility into what each branch is contributing
Decisions made on WhatsApp messages, not data
Investors and banks want auditable financials — the Excel won't cut it

iPOS POS gives you: Real-time P&L, segment reporting per branch, multi-location stock visibility, and IFRS-compliant statutory statements ready to hand to your auditor.

The Operations / Branch Manager

Stop managing by exception. Start managing by data.

No systematic approval trail — anyone can create a PO or write off stock
Receiving goods without a GRN means disputes with suppliers drag for weeks
Stock transfers are informal — no accountability, no audit trail
Which staff member processed which transaction? Impossible to know.

iPOS POS gives you: Multi-level approval workflows on every risk point, GRN gate control, immutable stock ledger, role-based permissions down to individual transaction types.

The Accountant / Finance Team

Close the month in a day, not a week.

Every sale, purchase and payment needs a manual journal — hours of data entry
VAT return assembled from printed invoices and a calculator
Deferred revenue, IFRS 16 leases, deferred tax — all in separate spreadsheets
Bank reconciliation means printing statements and ticking by hand

iPOS POS gives you: Auto-posting on every transaction, VAT reconciliation, KRA eTIMS, IFRS 16 lease schedules, bank reconciliation module, and a full statutory pack at the click of a button.

Platform Modules

Everything connected. Nothing bolted on.

Eight enterprise-grade modules sharing one data model. A sale posts to GL, moves stock, updates AR ageing, and triggers approval — automatically.

🛒

Point of Sale

Sell faster, reconcile instantly

Express POS with offline resilience, multi-terminal support, cross-outlet sourcing, serial number capture, and real-time GL posting on every receipt.

Multi-locationOffline-resilientSerial tracking

📊

Accounting

Close the month in a day

Full double-entry GL, IAS 1 P&L, real-time Balance Sheet, AR/AP ageing, multi-currency FX, revenue recognition, KRA eTIMS and 100+ reports.

IFRS / GAAPKRA eTIMSBank recon

🤝

CRM

Stop losing deals you almost won

Salesforce-grade pipeline management, lead scoring, deal health signals, e-signatures, subscription tracking and AI-powered assistant.

Deal pipelineLead scoringClaude AI

👔

HR & Payroll

Pay your team correctly, every time

Employee lifecycle, leave, attendance, payroll calculation with PAYE/NHIF/NSSF statutory adapters, loans and appraisals.

PAYE auto-calcNSSF / NHIFPayslips

🛍

Purchasing

Never be gamed by a supplier again

End-to-end P2P — requisitions, RFQ, purchase orders, 3-way match, landed costs, blanket orders and vendor scorecards.

3-Way MatchApproval MatrixBudget control

📦

Inventory

Know exactly what you have, and where

FIFO/FEFO valuation, batch & expiry tracking, serial number management with warranty provisioning and immutable stock ledger.

FEFO / FIFOBatch trackingCycle counts

💰

Sales

From quote to cash, without the gaps

Full O2C — quotations, sales orders, invoices, credit & debit notes, RMA, backorders, blanket agreements and customer self-service portal.

Credit NotesBackordersRMA workflow

🚚

Dispatch & Receiving

Physical control over every movement

Two-phase inventory gate — dispatch runs, delivery manifests, GRN workflow, condition grading at receipt, quarantine and proof of delivery.

Delivery runsGRN gateQuarantine

Designed for this continent

Not adapted for Africa.
Built for it.

Most ERP systems are built for Europe or the US and loosely adapted for Africa. iPOS POS starts with African tax authorities, payroll regulations, and payment rails as first-class requirements — not afterthoughts.

🇰🇪 Kenya 🇺🇬 Uganda 🇹🇿 Tanzania 🇷🇼 Rwanda 🇬🇭 Ghana 🇳🇬 Nigeria 🇿🇲 Zambia 🇿🇦 South Africa

KRA eTIMS

Kenya Revenue Authority compliance built in. Every invoice submitted to KRA's eTIMS API automatically. VAT3 filing, WHT certificates and PIN validation — no third-party addon.

NHIF / NSSF

Statutory deductions calculated automatically. PAYE progressive bands, NSSF Tier I & II, NHIF sliding scale — correct for Kenya. Drivers for Uganda, Tanzania and Zambia ready to activate.

Multi-currency

KES, UGX, TZS, GHS, NGN and more. FX invoice creation, realised/unrealised gain/loss GL posting, exposure reports and period-end revaluation — all built in.

IFRS / IAS 1

The financials your auditor actually expects. Country of operation auto-detects accounting standard. IFRS or US GAAP. Correct sub-type ordering out of the box.

Built for accountability

The controls your business needs
before it needs them.

Fraud and compliance failures rarely announce themselves. They accumulate silently until they're expensive.

🔗

Tamper-evident Audit Trail

SHA-512 hash chain on every approval action. Any record alteration is mathematically detectable.

🛡

52 Approval Workflow Gates

POs, stock adjustments, credit notes, leave requests — nothing moves without the right sign-off.

🚫

Void Payment Tracking

Voided payments are flagged, logged, and excluded from all aggregations — not silently deleted.

🔒

Fiscal Period Lock

Closed periods cannot be posted to. Prior-period adjustments require superadmin override with a reason on record.

What makes it different

Depth where it matters. Not just breadth.

⚡

Real-time GL on every transaction

Every sale, purchase, payment, return, stock adjustment, and payroll run posts a balanced double-entry journal automatically. P&L and Balance Sheet are live — not a once-a-month calculation.

🔄

One data model across all modules

A sales invoice doesn't just update the sales module. It simultaneously moves stock, posts GL entries, updates AR ageing, triggers the approval workflow, and fires a customer notification — because they share one data layer.

📐

Configurable, not rigid

Approval workflows per transaction type and value threshold. Password policies. Invoice numbering schemes. Per-outlet settings. Multi-standard accounting. The system adapts to how you run your business.

From businesses like yours

What teams say after switching

★★★★★

"Before iPOS POS, I had no idea which of my three branches was actually profitable. I thought Westlands was my best performer — it wasn't. The real-time P&L by location changed every decision I make."

James M.

Owner · Retail chain, Nairobi (3 branches)

★★★★★

"We were reconciling payroll manually every month — 4 people, 3 days. Now it runs in under an hour. PAYE, NHIF and NSSF are calculated automatically and the payslips are ready before I finish my morning coffee."

Amina N.

Finance Director · Distribution company, Kampala

★★★★★

"We discovered a KES 180,000 stock discrepancy in the first week after switching. The immutable stock ledger showed exactly when it happened, which terminal, and which user. We would never have caught it before."

Christine K.

Operations Manager · Pharmacy chain, Lagos

Know exactly whereyour business stands. Right now.

Know exactly where
your business stands.
Right now.